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Document and Content Management Solution for Federal Government

Organize and manage information centrally

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Federal IT budgets are shrinking, with a proposed 2.9% reduction in spending in 2015 versus 2014.*

Reduce the costs and delays associated with paper records and manual workflows with Ricoh's Document & Content Management Solution for Federal Government. It includes assessment, consulting, software, implementation and support for storing and managing information centrally in an enterprise content management (ECM) system.

Make a practical, realistic plan

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Create a strategy for ECM based on where you are today.

Fetching a piece of paper from a file cabinet is simple — but the working world isn't that simple anymore. Cloud computing, mobile devices, collaboration tools and the ever-growing amounts of data require a different approach to information management.

Our business process consultants assess your current environment, recommend a customized enterprise content management (ECM) strategy and implement software that lets you:

  • Digitize records.

  • Share records and documents via processes and workflows.

  • Adopt new technology while considering your existing investments.

  • Store, share and manage information centrally.

  • Address compliance requirements.

With all of your information stored in one place, your workers can find what they need immediately — with more security features than a file cabinet.

Modernize forms management

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Boost efficiency by capturing and integrating unstructured data.

Do forms dominate your agency's day-to-day operations? Employee records, purchase orders, contracts and other documents are rampant. But these static, inflexible hard copy forms hold your information hostage. Free this data so it's easy to find and use anytime, anywhere:

  • Build a forms library, including e-forms that need to be created or enhanced.

  • Implement forms-based workflows to capture unstructured data and integrate it into your systems and processes.

  • Incorporate a barcode system to automatically capture and index information after a form is completed and returned.

  • Manage version control and security.

Manage documents from creation to deletion

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Establish document management policies to support use and compliance.

Each one of the thousands or millions of documents in your ECM system has a lifecycle that needs to be managed. With regulations being what they are, it's critical for you to control document creation, storage, sharing, viewing and — ultimately — secure deletion.

Our federal government experts have a lot of experience designing and implementing ECMs. They'll help you:

  • Determine how to best manage content and documents throughout their lifecycles, from creation to expiration.

  • Enable more reliable and secure access to information, especially for your mobile workers.

  • Support compliance programs by adding security measures like tiered privileges and passwords, and audit trails.

Case study

Read how digital document conversion is projected to save Madera County, CA more than $200,000 in the first year.

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Information Digitization

Decrease your use of hardcopy documents and make your information searchable, usable and shareable.

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  1. *http://www.informationweek.com/government/cybersecurity/federal- it-spending-slashed-in-proposed-2015-budget/d/d-id/1114126.