Data Privacy & Cyber Security

Improve state mandated retention compliance processes with document digitization.

To retrieve legacy information, administrative employees often have to visit a separate holding room to search through paper files. This is inefficient at best and disastrous at worst. Your district can't afford to lose this information to fires, floods, deterioration or any other harmful event.

We have a variety of solutions available to provide quick access to all of your legacy information, including:

• Ricoh Multifunction Printers for Education that let you scan documents directly to digital files

• Advanced Document Capture solutions that help you lower information management costs by digitizing paper documents and centralizing unstructured data

• Consulting services that empower your district with a digitization team that can convert all of your legacy information for you

Keeping your digitized data in a central digital repository allows faculty and staff to access it more easily and increase productivity by moving information more efficiently. By storing your data in a central location, we can also help you improve the way you measure and manage information by:

• Organizing your data to make it easier to find

• Eliminating data redundancies to help reduce errors

• Improving accountability by providing digital audit trails

From there, we can help you identify your most important data and regulate who has access to this information — so you can improve compliance procedures for state mandated retention and other government regulations with added protection. This also simplifies eDiscovery processes so you can proactively help protect your district from costly legal issues.

Stay one step ahead of data security threats.

It's important to help ensure that all of your sensitive information is protected from data security threats. Our education consulting team can design and implement the security solutions you need.

In Ricoh cloud environments, security patches are automatically updated so that workflows aren't interrupted. We can also tailor out-of-the-box security features — based on your district's specific needs — that help to decrease the risk of compromising confidential information, including:

• Device data encryption

• Secure Print Release

• Passcode authentication

Part of our security strategy is to put protocols in place that help your district to stay compliant with state regulations. This includes penetration testing, cloud backup and disaster recovery. We can also help you stay CIPA compliant by blocking access to inappropriate sites on the Internet. Plus, if your IT department needs additional support for network security, we have the resources to offload that responsibility — proactively monitoring your network to help protect you against continuously evolving cyber security attacks.²

With Ricoh's Data Privacy and Cyber Security solutions, we can help with the digital transformation you need to keep up with today's technological advancements. No matter where you are in your digital transformation journey, converting legacy information to digital content, centralizing your data and protecting sensitive information² are essential to staying ahead of the digital curve.